Административный помощник / Персональный ассистент /Administrative assistance /Personal assistance
If you can translate text below from English into Russian without a dictionary or web online translator, you are already a step closer to getting this position.
Job responsibilities
Full administrative support to Director. Making appointments (work and personal), follow the calendar of meetings, reminding, support on meetings when is needed, arranging signing documents;
Arranging budget of events if needed with finance department, follow up incl. arranging signing invoices, closing documents;
Be responsible for communication with clients, business partners relating to info about meetings , trips, contracts (feedback, making official letters and so on);
Choosing gifts for business partners, arrange all the process of congratulations;
Arranging all abroad trips for Director (tickets, trip schedule, accommodation and other);
Preparing drafts of contracts and be responsible of following up electronic system contracts approval;
Translation from Russian into English and back when needed, synchronous interpretation incl.at the meetings if needed;
Gaining information, search necessary information through the Internet at request of Director;
Requirements for the position
Bachelor’s degree;
A minimum of 3 years’ experience in the position of personal assistanсe/ administrative assistance;
English is a must (Upper intermediate level oral and written);
Ability to solve problems/issues;
Be able to manage multiple tasks and prioritize daily tasks;
Ability to communicate openly and be proactive;
Ready to find compromise in any conflict situation at any level with different type of people.
Ability to handle confidential information.
Ready for short business trips abroad when needed.
We offer
Permanent contract;
Work schedule 5/2. Working hours 09:00 till 18:00; Due to events or business meetings can be delays in work.
Opportunity to meet with different interesting VIP people;
Corporate meal;
Corporate medical insurance;
Free corporate bus from metro Slavyanskiy bulvar;
Free parking place.
Salary is discussed at the end of the interview based on the competences of the candidate.