Административный помощник / Персональный ассистент /Administrative assistance /Personal assistance

If you can translate text below from English into Russian without a dictionary or web online translator, you are already a step closer to getting this position.

Job responsibilities
  • Full administrative support to Director. Making appointments (work and personal), follow the calendar of meetings, reminding, support on meetings when is needed, arranging signing documents;
  • Arranging budget of events if needed with finance department, follow up incl. arranging signing invoices, closing documents;
  • Be responsible for communication with clients, business partners relating to info about meetings , trips, contracts (feedback, making official letters and so on);
  • Choosing gifts for business partners, arrange all the process of congratulations;
  • Arranging all abroad trips for Director (tickets, trip schedule, accommodation and other);
  • Preparing drafts of contracts and be responsible of following up electronic system contracts approval;
  • Translation from Russian into English and back when needed, synchronous interpretation the meetings if needed;
  • Gaining information, search necessary information through the Internet at request of Director;

Requirements for the position
  • Bachelor’s degree;
  • A minimum of 3 years’ experience in the position of personal assistanсe/ administrative assistance;
  • English is a must (Upper intermediate level oral and written);
  • Ability to solve problems/issues;
  • Be able to manage multiple tasks and prioritize daily tasks;
  • Ability to communicate openly and be proactive;
  • Ready to find compromise in any conflict situation at any level with different type of people.
  • Ability to handle confidential information.
  • Ready for short business trips abroad when needed.

We offer
  • Permanent contract;
  • Work schedule 5/2. Working hours 09:00 till 18:00; Due to events or business meetings can be delays in work.
  • Opportunity to meet with different interesting VIP people;
  • Corporate meal;
  • Corporate medical insurance;
  • Free corporate bus from metro Slavyanskiy bulvar;
  • Free parking place.

Salary is discussed at the end of the interview based on the competences of the candidate.